Tips to improve communication skills
Effective Communication Tips:-
For any effective communication, the following factors must be considered:
• It is important to make your contribution to the conversation worthwhile, so be clear about the purpose and objective of the conversation.
• Develop effective non-verbal communication skills. The correct smile, eye contact, posture, handshakes create a positive impact.
• Make appropriate gestures with hands and face.
• When speaking and listening, making appropriate eye contact and looking into the eyes of the person with whom we are speaking can create a significant impact and make the interaction more successful, as it conveys interest and courage.
• Being confident is vital.
• Try to break down the barriers that exist in the communication process.
• Be clear and concise.
• Be firm in your opinions, points of view, ideas and suggestions so that you can pass them on with confidence.
• Make sure your words, gestures, facial expressions, and tone match each other.
• Analyzes the audience before the communication.
• It is important to get the right message across to the right person because what is critical or valuable to one person may not be to another.
• Develop effective probing skills by asking the right questions.
• Take the initiative yourself. Do not wait for suppliers, customers, buyers, etc. to call you. Instead of calling them, take the initiative to start the conversation. It helps build healthy two-way effective communication between both parties.
• Try to highlight the critical points.
• Learn the art of dealing with difficult conversations.
• Make sure you give and receive appropriate feedback.
• If the message is too long, disorganized or contains errors, it can often be misunderstood, confused and misunderstood.
• Practicing good communication skills every day is important as “Practice makes perfect man”.
In addition to the above attributes, a good communicator also focuses on the following factors to improve their communication skills: –
1. Interpersonal skills:-
• Such skills are used when engaging in a face-to-face conversation with one or more people. For effective interpersonal skills, not only effective speaking and verbal communication are vital, but also our voice, verbal cues, gestures, facial expressions, body language, our appearance, and active listening skills are important.
• The advantage of having good interpersonal skills is that it allows us to contribute effectively in groups and teams and become a ‘team player’.
• Builds a strong relationship with other group members and leads to better communication and rapport with others.
• Good interpersonal skills also help improve our ability to solve problems and make decisions.
2. Presentation skills:
o Although we may use this skill infrequently, but for any management student who intends to become a future business leader, effective presentation skill is critical.
o There will be times in your life when you need to present information to your customers, employees, buyers, unions, vendors, government employees, suppliers, agents, or even the community at large.
o They can be individuals or groups of people in a formal or informal setting.
o Effective presentation skills require good planning, preparation and practice.
3. Writing skills:
§ For any manager, communication skills are not only limited to direct face-to-face verbal/non-verbal interactions with others, but also good written communication.
§ Implies the ability to write clearly, concisely and effectively.
§ Implies avoiding grammatical errors, spelling mistakes, knowledge of formal and informal writing styles/techniques, knowing the importance of structure in any business letter or report.
4.Personal skills:-
• Emphasizes improving self-esteem, building self-confidence, developing a positive attitude, learning about anger and stress management techniques that help maintain a healthy body and mind, and developing positive feelings about ourselves and helps to improve our communication skills.
Good People Skills also help a person deal with difficult situations like dealing with aggression and communicating in difficult situations.