Five ways to protect your business using document destruction services and security precautions

Building a business from scratch requires a lot of dedication and endless hours of hard work. Unfortunately, there are unscrupulous people who would take advantage of that hard work and try to steal proprietary ideas or personal information from employees and customers. In today’s age of technology, it’s more important than ever to take steps to protect both physical and digital data. Here are five ways to keep your business safer.

1. Physical Security and Surveillance

All business owners must take steps to secure their property. Physical protections are the first line of defense and security guards can be employed to increase security. In the event that an intruder gains access to a company and steals sensitive information, it is important to be able to recover that information. Surveillance systems are often critical when trying to identify a suspect. For added security, use video and audio recording devices and stream recordings to secure off-site storage.

2. Document destruction services

Many companies don’t know how much of their sensitive data is being disclosed through their discarded paperwork. Employee and customer names, credit card information, and even trade secrets can be found by going through an organization’s discarded documents. While some businesses may think of shredding these papers, they may not be aware that they can turn to document shredding services to perform this function. Using document destruction services eliminates an employee spending valuable time shredding paperwork. It also avoids putting excessive pressure on an office paper shredder that is often only designed to process small batches of paperwork.

3. Internet security

Internet access is a security vulnerability for many businesses, but there are steps that can help prevent confidential information from being accessed through computer systems. Security software is more advanced than ever, and the protection it offers is worth it. Firewalls, strong passwords, up-to-date antivirus software, and encryption technology to protect outgoing email are recommended protection features. Also, if a business provides free public access to the Internet, this must be a separate connection from the one used to transmit business data.

4. Financial Tracking

Business credit protection can save a business a fortune in the long run. Many organizations use credit cards or maintain open lines of credit with financiers, and businesses are rated on a credit score just like people are. As with personal identity theft, someone posing as a company representative can cause serious financial damage. A credit protection service can monitor any suspicious activity and alert the business to possible fraud, saving it from loss.

5. Confidentiality agreements

Unfortunately, a lot of leaked information comes from inside an organization. Having employees sign non-disclosure agreements before they come into contact with trade secrets can provide the company with legal recourse in the event sensitive data is exposed. Generally, it is advisable to have a lawyer draft these documents in advance and then have all workers sign the agreements as soon as they are hired.

Intellectual, digital and physical values ​​are essential for modern companies. Following these rules can help protect the interests of businesses of any size.

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